TaskPortal is a powerful and flexible online collaboration workspace that empowers you to manage all your projects, work tasks, requests and overall general project management activities from a central location available anywhere, anytime. Its user friendly interface will quickly have all teams delivering rapidly together as a single unit, improving collaboration and resolution time.

Download TaskPortal at a glance

Dynamic active users list Customizable time zone clocks for global collaboration Secure, encrypted data transfer (SSL) Single-click access to projects and tasks Personalized view of projects & tasks Visual task notification Vast range of reports and interactive graphical charts Calendar view of all projects and tasks Gantt chart view of all projects and tasks Direct access to online support Historical records of all completed projects and tasks Powerful search capability on active and completed tasks Online user manual & intuitive in-context help Easily assign team members to projects Easily reactivate completed tasks Attach multiple documents to tasks Record % complete against tasks Smart email notification system Automatic status change based on deadlines Assign owners to tasks Task filtering, grouping and sorting Save tasks as drafts for future release Flexible and easy system administration Customizable user interface and instructional text Easily customize task statuses, types and priorities Customizable eye-catching colored status bars Customizable personalized quick links Role based user access Create user groups to fit your departmental structure Web based access anywhere, anytime No client components installation required Designed to handle large volumes of projects, tasks and users Optimized to work with low speed modem connections

Dynamic active users list
View real-time status (active or dormant) of all users that are logged in. This can increase online collaboration drastically as all users are instantly informed of who is currently available to accept new assignments or provide the required feedback on an existing task.

Customizable time zone clocks for global collaboration

Each user can customize their personal clock. There are two clocks or time zones that can be set. The first (local) time zone is set by the administrator of the system and would possibly reflect the time zone of the country where your company is located. The second clock can be customized by each individual user to reflect any specific time zone they require. This is especially useful when working with teams that are situated in multiple locations across the globe.

Secure, encrypted data transfer (SSL)

Protect your data and all information posted by the users to the system. You may choose not to use this option when using TaskPortal Enterprise within your organization (intranet), but it is highly recommended for all communication through the WWW. All information posted by the users is encrypted before being sent to the system, which in turn decrypts the data and securely stores it in the database.

Single-click access to projects and tasks
Quick access to project and task information is vital. TaskPortal achieves this by listing all projects and tasks that the particular user has access to on the first page of the application and offers rapid access to specific task details with a single click of the mouse.

Personalized view of projects & tasks

Are you working on multiple projects at a time? Are you managing multiple teams which actively participate in a number of projects? TaskPortal empowers each user to customize the "home page" view of all projects and tasks. Each user can set the order in which all projects should be listed and select which projects should be automatically opened to view all active tasks within it. Additionally, a "My Requests" tab shows a summarized view of all tasks that require your attention or action as well as a quick view of all tasks posted by you and their current status.

Visual task notification flags
TaskPortal easily identifies tasks that require your attention, feedback or action through the use of graphical red flags. These flags are automatically displayed next to each task that contains notifications directed at the concerned user.

Vast range of reports and interactive graphical charts
A large set of customizable real-time reports allows users to view detail or summarized tabular and graphical data across projects, tasks and user activity. Monitor your SLA (Service Level Agreement), team members' participation, average resolve times and much more.

Calendar view of all projects and tasks
View a selected range of tasks in a familiar calendar view. You can easily navigate between weeks and months to analyze task distribution and work load leveling.

Gantt chart view of all projects and tasks
View a selected range of tasks using an industry standard Gantt Chart view.

Direct access to online support
Access customer support, FAQs, documentation and tutorials directly from your workspace.

Historical records of all completed projects and tasks
TaskPortal gives you complete access to archived data for all projects and tasks empowering you to run historical work audits. Run reports on archived data and compare past work trends with current activities.

Powerful search capability on active and completed tasks
Search through active and completed tasks using any of the search criteria consisting of free text, status, priority, date range, task author and owner, projects and much more.

Online user manual & intuitive in-context help
Need help? The intuitive in-context help will provide you with instant instructions and help topics related to your current position and action taken within the workspace. Access and browse or download complete user manuals and tutorials with simple to use step by step instructions.

Easily assign team members to projects
Easily assign team members to new projects and add or remove them from existing projects.

Easily reactivate completed tasks
Completed tasks can be easily reactivated, moving them back to the pool of active tasks with a single click of the mouse.

Attach multiple documents to tasks
Attach any type of files or documents to any new or existing task. There is no limit to the number of files that can be attached at any stage of the task completion process. You can also easily access archived documents.

Record % complete against tasks
Monitor or record the progress of any task. Combined with Calendar and Gantt chart view, this information proves to be very useful in tracking overall project completion and overall service delivery.

Smart email notification system
Keeping the communication flow in TaskPortal is made easy with instant automatic email notifications triggered at every step of task progression. Each notification consists of summarized task information such as status, priority, author, owner and delivery date including a quick-link to the actual task in the workspace.

Automatic status change based on deadlines
TaskPortal will help you keep your delivery on track with automatic status updates for all overdue tasks, prompting you to take further action or rescheduling their delivery dates.

Assign owners to tasks
Easily assign new tasks or delegate existing tasks to any participating team members. You can change the ownership of the task at any stage. Clear ownership drives prompt action and faster delivery of required work.

Task filtering, grouping and sorting
Sort, group or filter tasks by status, title, owner, author, delivery date and posted date.

Save tasks as drafts for future release
You can create new tasks and save them in the system for future release and assignment.

Flexible and easy system administration
System administration is easy with TaskPortal. Anyone can become a system administrator by following our step-by-step tutorials. No technical knowledge or programming skills are required to fully customize TaskPortal to your individual needs.

Customize the interface with your company's logo
Easily personalize TaskPortal user interface by adding your own company's logo. Change end-user instructions that appear on each page with a simple administration interface.

Easily customize task statuses, types and priorities
No company is the same. TaskPortal realizes this and its easy to use administration module allows you to add and modify all task statuses, types and priorities to reflect the unique functional areas handled by the company and its different departments.

Customizable eye-catching colored status bars
Easily assign unique color representations to each task status. This function highlights the different statuses of all tasks at a glance and highlights all new or overdue tasks that require your urgent attention.

Customizable personalized quick links
Add an unlimited amount of quick links related to your company or each individual team member. Quick links can serve as great integrators of TaskPortal workspace with your existing corporate web site, intranet or other web based applications used within your organization.

Role based user access
Easily assign roles to users to allow or restrict access to functions that the user can perform within TaskPortal such as management of task statuses, priorities and types, user and departments management, project creation and more.

Create user groups to fit your departmental structure
Create and modify user groups that truly depict your departmental structure or represent current working groups on unique projects across your organization.

Web based access anywhere, anytime
Stay in touch with your projects and teams by viewing or updating task information from anywhere in the world.

No client components installation required
TaskPortal was designed and built using industry best of breed technology standards and requires no installation of any additional component on client computers. All you need is the Internet Explorer web browser and an internet connection. Click here to view detailed system requirements.

Designed to handle large volumes of projects, tasks and users
TaskPortal easily scales to meet the growing size of your teams and projects. No matter the size of your team or company, TaskPortal will continue to deliver rapid access to all projects and tasks.

Optimized to work with low speed modem connections
TaskPortal is optimized to function over a standard 56K modem connection. Its light user interface continues to deliver a rich user experience.